BY-LAWS OF THE VILLAGE OF DUVAL SOCIAL CLUB

ARTICLE l NAME
The name of the organization shall be THE DUVAL SOCIAL CLUB. The organization may, at its pleasure, by a vote of a majority of the Membership at the monthly meeting, change its name.
ARTICLE ll PURPOSE
The Duval Social Club is organized exclusively to provide Duval residents the opportunity to promote neighborliness through social functions. The Duval Social Club is open to all residents of The Village of Duval, regardless of any particular individual club affiliation, as a gesture of neighborliness and community spirit. The By-laws shall be posted on the Village of Duval Social Club website: http://www.duvalsocialclub.com.

ARTICLE lll MEMBERS
Section 1 - Qualifications
Membership in the organization shall be open to all who have established home ownership in the Village of Duval. Verification shall be in the form of The Villages ID card.

The Village of Duval is bounded by Buena Vista Boulevard, and Turtle Mound Golf Course on the West; 466A on the South; Murrel’s Inlet Loop, Little Mountain Loop, and Westmoreland Loop on the North; James Island St., Chateau Way and Truman Golf Course on the East. The Village of Duval is bounded by Buena Vista Boulevard, and Turtle Mound Golf Course on the West; 466A on the South, Murrel’s Inlet Loop, Little Mountain Loop, and Westmoreland Loop on the North, James Island St., Chateau Way and Truman Golf Course on the East.

Section 2 - Dues
Annual Dues shall be Five dollars per person.
Such annual dues shall become due and payable on the first day of the calendar year.
Monies shall also accrue from fund raising activities.
All monies shall be used to defray the expenses of social events.

ARTICLE lV OFFICERS
Section 1 - Officers

President

Vice-President

Secretary

Treasurer

The President shall:

• Present at each meeting a report of the work of the organization
• Appoint all Committees
• See that all books, reports, and certificates required by law are properly kept and filed
• Be one of the Officers who may sign the checks of the organization;
• Have such powers as may be reasonably construed as belonging to the office of Chief Executive of the organization

The Vice-President shall:

• In the event of the absence or inability of the President to exercise his office, become Acting-President with all the rights, privileges and powers as if he had been elected President;
• Be one of the Officers who may sign the checks of the organization.

The Secretary shall:

• Keep the Minutes and records of the organization;
• Serve all notices to Members;
• Present at meetings any communication addressed to the organization;
• Be one of the Officers who may sign the checks of the organization.

The Treasurer shall:

• Have the care and custody of all monies belonging to the organization;
• Cause monies to be deposited in a savings bank;
• Present at meetings a written account of the finances and the report shall be physically attached to the Minutes of the meeting;
• Be one of the Officers who sign the checks of the organization;

Section 3 - Term of Office
The Board of Directors shall be elected for a term of one year.

Section 4 - Nominations and Elections
At all meetings, except for the election of Officers, votes shall be by voice.
For votes by ballot, the President shall appoint a Nominating Committee and a Supervisor of Elections Committee.

Nominations for the Board of Directors shall be presented to the Membership by the Committee in October. The Voting shall take place before the November meeting to allow for a transition period. The term of office will begin in January of the ensuing year.

For the election of Officers, ballots shall be provided and the ballot shall not indicate the person who cast such ballot.

Each Member shall have one vote and the vote shall not be through proxy, mail or email. Verification of residency shall be in the form of The Villages ID card.

ARTICLE V BOARD OF DIRECTORS
Section 1- Representation and Authority
The Board of Directors shall consist of the elected officers. The Officers shall be full time residents of the Village of Duval and the state of Florida.

Verification shall include The Villages ID card, and a Voter Registration card.

Section 2 - Meetings
The meetings of the Board of Directors shall be held monthly, prior to the Membership meeting. The Board of Directors shall make such rules and regulations covering its meetings as it may determine necessary. Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining Members of the Board of Directors, and the term of office is for the remainder of the year.

No officer shall for reason of the office, be entitled to receive any salary or compensation. Nothing herein shall be construed as to prevent an officer for being paid for receiving compensation from the organization for duties other than as an officer.

Section 3 - Quorum
Fifty percent of the Members of the Board of Directors shall constitute a Quorum. Each officer shall have one vote and the vote shall not be through proxy, mail or email.

ARTICLE Vl MEETINGS
Section 1 - Regular Meeting
Monthly Membership meetings shall be held except if such a day be a legal holiday. In such an event, the Board of Directors shall fix the date or cancel the meeting as necessary.
A monthly meeting notice shall be posted at the Village of Duval bulletin board in postal section of the village pool and on the Village of Duval website.

Section 2 - Special Meeting
Special meetings may be called by the President when it is deemed in the best interest of the organization. A meeting notice shall be posted at the Village of Duval bulletin board in postal section of the village pool and on the Village of Duval website. Notices of such meeting shall state the business to be transacted at such a meeting, and by whom it was called.

No other business but that specified in the notice shall be transacted without unanimous consent of attendees.

Section 3 - Quorum
The presence of not less than five percent [5%] of the Members shall constitute a Quorum necessary to conduct business of the organization.

Section 4 - Order Of Business

• Call to Order
• Reading of the Minutes
• Reports of Officers
• Reports of Committees
• Unfinished Business
• New Business
• Announcements
• Adjournment

ARTICLE Vll COMMITTEES
All Committees of the organization shall be appointed for a period of one year, or less if termination is deemed necessary by the Board of Directors.

Section 1 - Standing Committees
Standing Committees shall include, but not be limited to:

Nominating Committee: For elections by ballot, the President shall appoint a Committee of at least three who shall who shall identify at least one candidate for each vacant position on the Board of Directors.

Supervisors of Elections: For votes by ballot, the President shall appoint a Committee of at least three whom shall act as Supervisors of Election. The Committee shall, at the conclusion of balloting, certify in writing to the President, the results of the election. The report shall be physically affixed to the Minutes of the meeting and the ballots shall be destroyed.

The Membership Committee: shall welcome new residents, provide information about the organization, extend an invitation to join Membership and process Member badges.

The Social Committee: shall develop themes for the monthly meeting and other social events, such as methods of fund-raising.

The By-laws Committee: shall amend By-laws as deemed necessary for the good of the organization. The Committee shall notify the Membership and present the revisions to the Membership for voting. A notice shall be posted at the Village of Duval bulletin board in postal section of the village pool and on the Village of Duval website.

Section 2 - Temporary Committees
Temporary Committees shall be appointed by the President on an as needed.

ARTICLE Vlll PARLIAMENTARY AUTHORITY
The organization is governed first by, local, state and federal laws, then by policies which have been established for the good of the Membership. The organization shall use the newly revised Robert's Rules of Order to govern parliamentary procedure at all meetings.

ARTICLE lX AMENDMENTS
These By-laws may be amended by an affirmative vote of not less than two-thirds [2/3] of the Members present at the meeting.

ARTICLE X DISSOLUTION
The Village of Duval Social Club may be dissolved only with authorization by its Board of Directors at a special meeting called for that purpose, and with approval by a two-thirds (2/3) vote of the Members present.

Upon dissolution, all remaining assets after payment in full of all its debts, obligations, and necessary final expenses, or after the making of adequate provision therefore, shall be distributed to such tax-exempt organizations be chosen by the existing Board of Directors.

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These Initial By-laws were approved at a meeting of the Board of Directors of the Village of the Duval Social Club on December 5, 2008.


Signature _____________________________
                President: Jim Cleveland


Signature ______________________________
               Vice-President: Niles Getz


Signature ______________________________
               Secretary: Barbara Gunter


Signature ______________________________
               Treasurer: Mary Wilson